Controller

Sausalito, California, United States Full-time

MISSION

At The Marine Mammal Center, we are guided and inspired by a shared vision of a healthy ocean for marine mammals and humans alike.  The Marine Mammal Center advances global conservation through marine mammal rescue and rehabilitation, scientific research, and education. 

 

OUR WORK

We rescue and rehabilitate sick and injured marine mammals at our state-of-the-art veterinary facilities by engaging a dedicated workforce and a supportive community.  We learn from the patients in our care and contribute to scientific understanding of the changing health of our ocean, taking action to address ocean threats and save endangered species.  We lead as a teaching hospital by training veterinary professionals locally and internationally, and inspiring future ocean stewards through innovative school and public education programs.  

 

ABOUT THE ORGANIZATION

The Marine Mammal Center is the largest facility of its kind in the world. Founded in 1975, The Center has grown into an internationally renowned and state-of-the art marine mammal hospital, research center and educational organization. Each year, the Center treats 600 – 800 sick, injured and orphaned marine mammals, with the goal of rehabilitation and release. Its professional staff collaborates with over 30 different scientific, educational, federal, state and non-profit organizations from around the world. 

 

Marine mammal scientists and veterinarians from across the globe visit the Center and shadow its staff and volunteers to learn from the hundreds of animals treated each year, and from its acclaimed veterinary, scientific, and research staff. By collaborating with leading scientists and researchers to learn from the patients in their care, the Center expands and advances science to increase understanding of the health of the ocean and highlights implications for human health.

 In addition to its work within the scientific community, the Center’s formal and informal education programs reach 100,000 children and adults ever year. Ultimately, the Center’s work inspires action and fosters stewardship toward the care of our environment.

 

Overlooking the ocean in the Marin Headlands, in Sausalito, CA, the Center operates three field stations in its 600-mile rescue range on the California coastline from San Luis Obispo through Mendocino County. Simultaneous to the construction of its new Kona, Hawaii facility, the Center’s rescue range has increased to include the entire Hawaiian archipelago. With an annual operating budget of almost $10M, 60 to 70 staff depending on the time of year, and 1,200 actively engaged volunteers, The Center operates 24 hours per day, 365 days per year.

 

ROLE DESCRIPTION

The Controller position is responsible for administrating all aspects of The Marine Mammal’s Center’s accounting function, including revenue, expense, cash management, the month end close, the external audit and annual tax return filings.  The position requires a detail-oriented, tech-savvy, creative and self-motivated individual to provide friendly, timely service to both internal staff and external contacts, while meeting deadlines and asking questions when clarification or assistance is needed. 

The Controller reports directly to the Chief Financial Officer (CFO) and is an integral part of the finance department, taking the lead in overseeing accounting responsibilities performed by accounting staff performing accounts payable, deposits and payroll. This role works closely with the Development and People & Culture teams as well as other personnel across the organization.

 

PRIMARY RESPONSIBILITIES + DUTIES

 Accounting Management (25%)

  • Supervise accounting staff performing Accounts Payable, Deposits, and Payroll
  • Train and supervise finance volunteers to assist with appropriate tasks
  • Interact effectively with financial vendors, including banking services and auditors in order to maximize use of their services

 

General Ledger (50%)

  • Record or review and approve standard and non-recurring journal entries with supporting documentation
  • Prepare monthly reconciliations of bank accounts and Raisers Edge/Financial Edge revenues; prepare quarterly reconciliations of balance sheet accounts.
  • Oversee the monthly close process with a goal of closing the books within 10 days of month end
  • Complete year end close, including preparation for the annual external audit and tax return filings (supporting audit schedules, footnote support, variance analysis, etc.)
  • Produce and distribute monthly financial statements, targeting within up to 10 business days of month end, investigating variances in accounts to ensure accuracy
  • Manage cash balances in the organizations bank accounts

 

Internal Accounting Controls, Processes & Systems (25%)

  • Continuously develop, implement and maintain internal accounting controls in a growing/changing organization
  • Identify issues, evaluate alternative solutions and adopt effective courses of action to enhance financial processes and systems
  • Manage and continually enhance the use of accounting systems, including Financial Edge, the Wells Fargo Purchase Program, and the Paylocity Payroll system.
  • Work with outsourced vendors and internal stakeholders to implement new systems as applicable.
  • Provide support to CFO with budgetand forecast activities
  • Assist CFO with ad hoc special projects and reports as requested.

 

KNOWLEDGE + ABILITIES

  • Aptitude for numbers, detail-oriented, quantitative skills
  • A self-starter with an ability to work independently, show initiative and follow through
  • A problem solver who identifies root problems and recommends and implements actions to remedy the situation
  • Ability to prioritize multiple assignments, work under the pressure of deadlines, and thrive in a fast-paced diversified workplace
  • Ability to communicate effectively both verbally and in writing, including ability to explain accounting & finance topics in a digestible way to non-financial people
  • Customer service oriented; able to shift gears and respond to questions and take responsibility in a generous and helpful way

 

QUALIFICATIONS + EXPERIENCE

  • Bachelor’s degree in Accounting or Finance; CPA preferred
  • At least 5 years of relevant accounting experience including the supervision of accounting staff; Non-Profit sector and payroll experience preferred
  • Expert knowledge of GAAP and ability to research accounting issues
  • Solid background in automation with expertise in financial and accounting applications
  • Experience with Financial Edge a plus
  • Experience with Adaptive Insights a plus
  • Experience with a CRM and external payment processors preferred
  • Advanced Excel skills required
  • Excellent problem solving and decision-making skills
  • Strong interpersonal communication skills (verbal and written); Flexibility and good humor
  • Able to handle confidential information with tact and poise

 

ENVIRONMENTAL DEMANDS

  • Ability to lift and/or move up to 20 pounds
  • Ability to work at a computer 90% of the work day
  • Sit at a desk for extended periods of time using a computer screen, walking, and climbing stairs
  • Ability to occasionally lead tours of the Center’s premises
  • Hospital environment with access to other parts of the facilities via outdoor pathways
  • Limited exposure to zoonotic diseases

 

FURTHER INFORMATION

Location: Main Hospital, Sausalito, CA

Hours: Full-time, 40hrs/week, non-exempt (eligible for overtime) 

Reports To: Chief Financial Officer

Direct Reports: Payroll + Accounting Specialist

Salary: Competetive Salary & Excellent Benefits 

Date Updated: September 25, 2018

Apply for this opening at http://tmmc.recruiterbox.com/jobs/fk01yd3?apply=true